123 HP OJP8720 Printer Scan Setup

HP OfficeJet Pro 8720 scanner allows you to scan files, documents and even photos from your printer. 8720 model allows you to scan either through the scanner glass or through the Auto-document Feeder. It also supports scanning on double sides of the printer using Duplex scanner. 123.hp.com/ojp8720 printer scan speed allows you to scan about 17 Pages per Minute in Black & white and the scan speed for printing color prints is about 8 Pages per Minute.

123 hp ojp8720 Printer Scanning Instruction

  • Step 1: 123 hp ojp8720 scan resolution that is the Optical Resolution of the printer is 1200*1200 dpi.
  • Step 2: The grayscale depth of the printer is 8-bit and the color depth is 24-bit.
  • Step 3: The scanning element used in the 8720 printer model is CIS – Contact Image Sensor.
  • Step 4: HP ojp8720 printer provides you the flat-bed scanner that allows you to scan different sizes & types.
  • Step 5: The Flat-bed scanner accepts the paper for scanning by placing the paper print side down aligning the paper to the left end of the paper guides as mentioned in your printer.
  • Step 6: 123 hp ojp8720 scan multiple pages from the scanner glass, you need to set the scanner software with the resolution of 300 dpi or below that.
  • Step 7: Wipe the scanner glass with a soft lint-free cloth or with a newspaper before scanning any files from it.
  • Step 8: If there is any dust in the scanner glass, 123.hp.com/ojp8720 scanner will scan that too as a part of the file that you want to scan.
  • Step 9: Increase the brightness level before scanning to make the prints look neat & visible.
  • Step 10: 123 hp ojp8720 printer allows you to scan to computer, scan to email and scan to pdf.

How to Scan in Windows?

  • Step 1: HP OfficeJet Pro 8720 printer is compatible with Windows 7, Windows 8, Windows 10 both for 32 & 64-bit configuration and also compatible with MS Windows Vista 32-bit.
  • Step 2: The 8720 printer allows you to scan the files and documents using the scanner glass & the Auto-Document Feeder.
  • Step 3: Load the paper into the printer and connect it to your windows PC.
  • Step 4: Open the HP Printer Software and Click the option Print, Scan & Copy.
  • Step 5: Then click the scan option from it and click the Scan a Document or Photo.
  • Step 6: Then select the type of the scan that you need to be scanned and click the scan option.
  • Step 7: If you want to save the document as a pdf file for scanning then choose the option, Save as pdf.
  • Step 8: If you want to save the photo as an image file then choose the option, Save as Jpeg.
  • Step 9: The initial scanning process will ask you to set all the basic scanning settings; you can change them by clicking More on the Scan dialog box.
  • Step 10: Change the scan settings and save it on your Windows PC.
  • Step 11: If you Make adjustments in the preview screen on your scanned document/image, select the Show Viewer after Scan
  • Step 12: You can scan the document now with all the desired changes made in it and can store the scanned document in your Windows by selecting the folder where you want to store it.
  • Step 13: Give appropriate name to the scanned file for future use and your Printer 123.hp.com/ojp8720 will print it later if you wish so.

How to Scan in Mac?

  • Step 1: HP OfficeJet Pro 8720 scan software for Mac can be downloaded for Apple MAC OS X 10.8, Apple Mac OS 10.9 and Apple Mac OS X 10.10, this software helps you to enable the scanning feature in your Apple computers.
  • Step 2: Scanning from Mac device is a much simpler process, connect your 123 hp ojp8720 printer with your Mac device and turn on both the devices.
  • Step 3: Connect the Mac and printer either through the Wi-Fi, LAN, USB or the NFC.
  • Step 4: Make sure both the devices are connected to the same network.
  • Step 5: Load the paper into the scanner glass for single side scanning, for scanning multiple page documents; load the paper in the ADF.
  • Step 6: It automatically scans the document on both the sides if and only if the paper is loaded correctly in the Auto-Document Feeder with the paper type & size properly mentioned.
  • Step 7: To proceed to scan, open the HP Easy Scan from your Apple Mac device.
  • Step 8: The HP Easy scan option will be available in the Applications
  • Step 9: Click scan option and choose the type of scanning profile you need.
  • Step 10: You can choose the scan single pages, scan multiple pages, scan with duplexing, scan to pdf, scan to network folder, scan to computer and even scan to email option.
  • Step 11: First, you need to setup the scan to email feature on your Mac device to use this feature.
  • Step 12: Select the basic scan feature and the settings then click scan, the file will be scanned completely from your Mac device by the 123.hp.com/ojp8720 printer
  • Step 13: Name the file and store it on your Mac device for further access.

Standard Features for Digital File Sharing

Scan to E-mail

  • Step 1: 123 HP OJP8720 printer allows you to send a file after scanning or copying to your connected PC, to your mail id and also allows you to send the files to the Network folder.
  • Step 2: The Digital File Sharing feature is enabled in your printer, so that you can send and receive files from your printer in a digitalized way.
  • Step 3: To enable the scan to email option in your printer first thing you need is 123 hp ojp8720 printer scan to email setup, Touch scan from your Printer control panel and click the email option.
  • Step 4: The screen displays “Email Profile not setup” click next to proceed.
  • Step 5: You have to know your printer mail id which comes with the printer generally, go to settings and access the mail id of your 123 hp ojp8720 printer model.
  • Step 6: Enable the scan to email option and scan the document or file, 17 pages per minute in B/w and 8 pages per minute in color is the 123.hp.com/ojp8720 scan speed.
  • Step 7: 123 hp ojp8720 printer scan to email feature is used to send and receive the scanned files through the registered mail id.
  • Step 8: Open Apps from Home page then touch the Scan-to-Email App.
  • Step 9: Enter the email address of your printer to send any files to your printer.
  • Step 10: Select the scan type and change the scan settings.

Fax Archieve to E-mail

  • Step 1: 123 hp ojp8720 printer Fax allows sending and receiving fax easily and quickly using the fax forwarding feature that comes inbuilt with your printer.
  • Step 2: The digital faxing allows file sharing mainly with the options like Fax Archive & Fax Forwarding.
  • Step 3: First, start with the 123.hp.com/ojpro8720 Setup process to enable the fax in your printer and configure all the preferred settings you need.
  • Step 4: Open the Fax Archive & Forwarding option from the fax icon in your printer control panel.
  • Step 5: A drop-down list will appear on your screen, select any one from the following; Archive & print/Archive only/Do not archive print only.
  • Step 6: Now Configure the Archive & print settings, select the type of fax job to archive and select the Archive destination.
  • Step 7: Open Outgoing Email Services and select the SMTP server and click add.
  • Step 8: Enter the mail address and search network for the outgoing email server, click next and select the server to proceed.
  • Step 9: Click fax option from your 123 hp ojp8720 printer and click Fax Archive to email option and type your recipient’s mail id to send them the fax.
  • Step 10: If your mail content is beyond the mentioned MB, you can split the email and send.

Scan to PDF

  • Step 1: The scanning element used in the 123 hp ojp8720 printer model is CIS which is commonly known as the Color Image Scanning.
  • Step 2: 123 hp ojp8720 scan speed is 17 pages per minute for scanning the Black & White and 8 pages per minute for scanning the colored print6s.
  • Step 3: The scanning can be done in the pdf file format by setting up the 123.hp.com/ojp8720 scan to pdf
  • Step 4: Change the basic scanning settings and configure your printer with the new & advanced scan settings from your printer control panel.
  • Step 5: Scan any file from your printer by placing the paper in the scanner glass facing the print side down or loading the paper in the ADF by placing the paper print side up.
  • Step 6: Proceed to scan the file, once the printer finished scanning your files it asks you to save the file.
  • Step 7: Click the option Scan to pdf to save the file or the document in the pdf format.
  • Step 8: Click save button to save your file as the pdf document, it will open the scanned file as a pdf file only.
  • Step 9: Choose the folder to save the scanned document if you are using your PC or else save the scanned pdf file with the name and send mail to your Gmail account.

Scan to Computer

  • Step 1: 123 hp ojp8720 Printer Fax allows sending and receiving fax easily and quickly using the fax forwarding feature that comes inbuilt with your printer.
  • Step 2: The digital faxing allows file sharing mainly with the options like Fax Archive & Fax Forwarding.
  • Step 3: First, start with the 123.hp.com/ojpro8720 Setup process to enable the fax in your printer and configure all the preferred settings you need.
  • Step 4: Open the Fax Archive & Forwarding option from the fax icon in your printer control panel.
  • Step 5: A drop-down list will appear on your screen, select any one from the following; Archive & print/Archive only/Do not archive print only.
  • Step 6: Now Configure the Archive & print settings, select the type of fax job to archive and select the Archive destination.
  • Step 7: Open Outgoing Email Services and select the SMTP server and click add.
  • Step 8: Enter the mail address and search network for the outgoing email server, click next and select the server to proceed.
  • Step 9: Click fax option from your 123 hp ojp8720 printer and click Fax Archive to email option and type your recipient’s mail id to send them the fax.
  • Step 10: If your mail content is beyond the mentioned MB, you can split the email and send.
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123 HP OJP8720 Printer Fax Setup

HP OfficeJet Pro 8720 Printer allows you to send & receive the fax from your printers directly. It is a simple process to send the fax from your printer in both B/W & in color for not only single pages but also for the multiple pages. You can also set the contacts the frequently used numbers. 123.hp.com/ojp8720 fax allows you to schedule the faxes that have to be sent within 24 hours.

123 hp ojp8720 Printer Fax Instruction
  • Step 1: HP OfficeJet Pro 8720 fax resolution is 200*200 dpi, 300*300 dpi, 203*196 dpi and 203*98 dpi.
  • Step 2: The Maximum Fax Printing Speed of this printer is 15 pages per minute.
  • Step 3: Features that come with 123 hp ojp8720 All-in-one wireless printer are Fax Archiving, Fax Forwarding & Junk Fax barrier.
  • Step 4: You can print and fax a document or file at the resolution of 203*196 dpi.
  • Step 5: It supports PC faxing so that you can connect your 123.hp.com/ojp8720 printer to the windows & Mac devices and can fax using it easily.
  • Step 6: You can fax a document or file directly from the computer without printing it but first, connect the 123 hp ojp8720 printer & computer to the telephone line.
  • Step 7: Fax confirmation can be enabled to know whether the fax sent is received or not.
  • Step 8: This printer comes with the in-built caller ID to detect the sender of fax.
  • Step 9: The Black and White faxes are saved to the computer & the Color faxes are printed automatically without saving it to the computer.
  • Step 10: Load the paper in the scanner glass by placing the print side down for sending the fax and you can also load the paper in the ADF by placing the paper print side up to send/receive the fax.

How to Scan in Windows?

  • Step 1: Connect your HP OJP8720 printer to your Windows Pc and connect both these devices to the same network.
  • Step 2: Load the paper to send or receive the fax in your Windows.
  • Step 3: Open the file that you want to fax to other recipients from your Windows PC.
  • Step 4: Click File-Print option, scan the printed document and click Fax option to send the fax.
  • Step 5: Enter the details of the recipient and click ok to confirm.
  • Step 6: You can also receive faxes by setting up the Digital fax network settings and select the folder to store the incoming faxes.
  • Step 7: The printer will fax the file or Document at the speed of 15 ppm.
  • Step 8: 123 hp ojp8720 supports faxing features like Distinctive Ring Detection which is commonly known as DRD.
  • Step 9: It also supports Auto-Reduction, Auto-Redialing, Fax Archiving, Junk Fax barrier and Fax Forwarding.
  • Step 10: You can change the settings of your printer fax ringtone and number of rings before answering.
  • Step 11: You can change the speed of your printer’s fax, go to fax option and select the setup-preferences-speed.
  • Step 12: 123.hp.com/ojp8720 allows you to forward the fax by selecting the Setup, preferences, Fax Forwarding option and make the changes.

How to Scan in Mac?

  • Step 1: HP OfficeJet Pro 8720 printer is compatible the Apple Mac devices to support faxing in Apple MAC OS X 10.8, Apple MAC OS X 10.9 and Apple MAC OS X 10.10
  • Step 2: Connect your Apple Mac device to your 123 hp ojp8720 Printer using USB 2.0/NFC/Wi-Fi or using the LAN
  • Step 3: Connect both the devices with the active internet connection; make sure both of the devices are connected to the same network.
  • Step 4: Open the file or the document from your Apple Mac device that you want to fax.
  • Step 5: Go to the Printer Software Menu and click the File
  • Step 6: Then click print, select the 123 hp ojp8720 printer model that has a fax in its name.
  • Step 7: Enter the Fax Number to send the fax to any recipient or you can just select any contact from your printer contact list.
  • Step 8: The contact list will display the fax numbers which is been recently used by your printer.
  • Step 9: The fax information sheet will open up and you have to fill up the entire fax form to send the fax to the desired recipient.
  • Step 10: Click fax once all the process is completed, your printer will allow you to send the fax from your MAC device.

Fax Setup Wizard

  • Step 1: HP OfficeJet Pro 8720 fax setup wizard allows you to set all the basic settings for using the fax option in this printer.
  • Step 2: Run the Fax Setup Wizard to check you have successfully installed the fax setup and complete the fax settings using the HP Fax Setup Wizard.
  • Step 3: Click the windows button then click the Programs, choose the printer name HP OfficeJet Pro 8720.
  • Step 4: Click the Hp Fax Setup wizard to open it.
  • Step 5: The on-screen instructions will guide you to set the Fax settings for the fax time, date and the fax header.
  • Step 6: Use the arrows to select the System Setup menu and set the time for your printer fax and press ok.
  • Step 7: Select the 12 or 24 hours clock time and click ok to save the time.
  • Step 8: Similarly set the date format, use two digits to set the day, month and year and click ok to confirm.
  • Step 9: Set the fax name and specify the Fax header & click ok to save the settings.
  • Step 10: Set up the fax with the telephone cable to connect your HP OfficeJet Pro 8720 multi-function printer to pick-up the incoming fax call.
  • Step 11: You can also use your 123.hp.com/ojp8720 printer control panel to set up the fax settings in the Setup button.

Manage Fax Settings

  • Step 1: The 123 hp ojp8720 printer model allows quick sending & receiving fax either from windows and Mac devices.
  • Step 2: You can manage the fax settings in your HP fax setup wizard and check the fax function is setup correctly or not.
  • Step 3: Choose the file or the document that you want to fax from your 123 hp ojp8720 printer, open the document from your PC.
  • Step 4: Click on the File menu from your Windows PC and click the print option.
  • Step 5: Select your printer from the list of devices displayed there.
  • Step 6: Select the fax from the 123.hp.com/ojp8720 printer, you can choose the color of the document either B/w or color.
  • Step 7: Open the Properties dialog box and click the options from it.
  • Step 8: Select the Printers setup tan and click the printer option there.
  • Step 9: Click the preferences tab and make the preferred changes that you need.
  • Step 10: Save the changes to use the same settings in future for printing and faxing the files or documents in the same format.
  • Step 11: Click print, the files once printed then click the ok button.
  • Step 12: Enter the fax number and the recipient’s information to send the fax.
  • Step 13: Then the printer starts to send the fax to the mentioned recipient.
Digital Fax Setup Wizard
  • Step 1: Setting up the HP Digital Fax in 123 hp ojp8720 printer allows you to save the file or the document which is received from the computer.
  • Step 2: You can set up the Digital Fax to the shared network folder; open the printer software from the printer icon available on the desktop PC.
  • Step 3: Click the Fax options and select the Digital Fax Setup Wizard.
  • Step 4: Then select the Digital Fax to Network Folder Setup, browse the desired folder to receive the incoming faxes.
  • Step 5: Click Make a new folder to create a separate folder for saving all your incoming faxes.
  • Step 6: Make sure that you set the folder located inside the Network and not in the local.
  • Step 7: Select the file format either the pdf or TIFF for saving your incoming faxes.
  • Step 8: Use your admin name & password to save the faxes inside the network folder.
  • Step 9: The Alert message asks you to click yes or no to receive the fax whenever there is an incoming fax to your PC.
  • Step 10: Click Finish to close the Digital Fax to network folder setup, save the settings and test with the sample fax to change or modify the setup if necessary.
Disclaimer

123.hp.com/ojp8720.us reserves the right to consider arbitration with the customer for refund under the software delivered, provided resolution, services realized and used by the customer. So the company should be paid for all the services utilized by the customer under the contract. If the customer chooses to approach bank or any third party or by any other means for refunds, 123.hp.com/ojp8720.us reserves the right to approach the customer or any Authority for resolution. The resolution would not be more than concerned contract service charges.